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9 Satisfactory Progress Policy |
| Satisfactory Progress Policy In order for a student to successfully complete the course and if qualified to receive Financial Aid; ( Pell Grant and/or Student Loan ) continue to be eligible to receive the Financial Aid they must maintain Satisfactory Progress as defined here: Academic and Attendance Requirements A student must maintain a minimum Academic Average of 70% and a minimum Attendance rate of 67%. Maximum Time Frame for Course Completion Students must complete the course within a maximum of 1.5 times the 1,000 clock hour course length. 1.5 times equates to an attendance rate of 67%. Please note that if a studen's Academic Average falls below 70% they would be put on probation which requires a 85% Attendance Rate. ( see ?Probation? below ) Attendance and Academic Progress Evaluation A studen's attendance and academic progress is monitored on an ongoing basis. A student will be officially evaluated at 450 and 900 scheduled hours of attendance for the Hairdressing/Cosmetology Course and at 125 scheduled hours for the Nail Specialty Course. Testing and Evaluation Studen's practical work as well as their written tests are graded and determine their Academic Average. Grading and evaluation of students is done on an individual basis with all exercises performed recorded in daily progress records. Studen's grades and progress may be reviewed and discussed by making an appointment with your instructor and/or the Director. Grade Weights: Class Work ( including Clinic ) 70%, State Board Practice 10%, Quizzes and Exams 10% Final Exam 10% Grades: (A) 90 - 100% (B) 80 - 89% (C) 70 - 79% (D) 65% - 69% (F) Below 65% Letter Grades: "A" - "C" are passing grades while Letter Grades "D" and "F" represents failure. Determination of Status Only students who maintain satisfactory progress are eligible to receive Title IV assistance. Students who meet the minimum requirements for attendance and academic progress shall be considered to be making satisfactory progress until the next scheduled evaluation. Any student who is absent more than 15 percent of the total number of instructional hours offered during each marking period of the studen's program, excluding approved leave of absence and who has not maintained satisfactory academic progress; a cumulative grade average of 70% ( grade letter "C" ), shall be dismissed or placed on academic probation. Any student who fails to meet satisfactory academic progress at the end of any marking period, regardless of attendance, shall be dismissed or placed on academic probation in accordance with paragraph which follows. Probation Students not meeting the minimum requirements for attendance or academic progress will be placed on probation for 30 days. While on ?Probation? the student is considered to be making Satisfactory Progress. The school may, in its discretion, place a student on academic probation for one marking period if the student would otherwise be dismissed pursuant to the requirements set forth in the paragraph above. The school shall dismiss any student who at the end of such academic probation fails to raise his or her cumulative average to 70% ( grade letter ?C? ) and who fails to maintain attendance for at least 85 percent of the instructional hours offered during the probationary period. During a studen's academic probation the school will make available appropriate counseling and remediation to the student. Re-Establishment of Status During ?Probation? the student must bring their attendance and/or academic progress into compliance with at least the minimum requirements. A student who meets at least the minimum requirements will be taken off ?Probation? and their status as a currently attending student making Satisfactory Progress will be reestablished. |
Temporary Attendance Interruption; Leave of Absence A "Leave of Absence" may be granted at the discretion of the Director for extenuating circumstances. Extenuating circumstances would be a family, health or employment emergency and requires official documentation which substantiates the claim. A student must submit a request for the "LOA" in writing along with any official documentation which substantiates the reason before the Director can approve or deny the request. A student will be entitled to only one "LOA" during their enrollment. The "LOA" must be for a minimum of 5 consecutive days and a maximum of 30 consecutive days. Failure to return to school on the student's designated "date-of-return" from a "LOA" would result in termination from the program. Students who for any reason require a temporary interruption ( Leave of Absence) in their attendance will upon their return to school be considered to be maintaining the same progress they were maintaining prior to the temporary interruption. For all LOA's the school shall assess the student's retention level through a counseling session with the students. A LOA will extend the studen's contract period and maximum time frame by the number of days in the leave of absence. Appeal Procedure Students who wish to appeal a negative Satisfactory Progress determination may do so by notifying the Director in writing within 5 business days of the negative satisfactory progress determination that they wish to appeal; appear at the time and date, within 5 days of their request, set by the Director for the Appeal with any documentation they believe to be relevant to their progress determination. Reinstatement of Aid Students who prevail upon appeal will be deemed making Satisfactory Progress and Title IV aid will be reinstated immediately. Students who reenter the program after an interruption of training that commenced at a time when the student was not making Satisfactory Progress will upon their return to school be placed on ?Probation? in accordance with this Satisfactory Progress Policy. For students who reestablish Satisfactory Progress their Title IV Financial Aid will be reinstated immediately. Dismissal Students who fail to meet the minimum requirements for attendance or academic progress after being put on ?Probation? will be dismissed from the program at the end of the probation period. Internal Complaint Procedure Students who, for any reason, want to file an internal complaint may do so by putting the complaint in writing, along with any and all supporting documentation, and submit it to the Director. The Director will review the complaint and respond within 5 business days. If the student is not satisfied with the response the student may appeal. Students who wish to appeal an internal complaint response may do so by notifying the Director in writing within 5 business days of the internal complaint response determination that they wish to appeal; appear at the time and date set by the Director for the Appeal with any documentation they believe to be relevant to their complaint. |
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Phillips Hairstyling Institute 709 E. Genesee Street Syracuse, New York 13210 315.422.9656 |