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Description This policy applies to training provided by trade and business schools licensed or registered under Article 101 of the Education Law and Part 126 of the Regulations of the Commissioner of Education and other similar programs which provide vocational training. The State Education Department's (SED) Bureau of Proprietary School Supervision (BPSS) as required by Article 101 of the Education Law and Part 126 of the Regulations of the Commissioner of Education oversees and monitors all non-degree granting proprietary schools in New York State.
Training includes formal instruction, which provides specific occupational knowledge and skills for any professional, semiprofessional, technical, clerical, agricultural occupation or for any skilled or semi-skilled trade. Training at these programs may also include academic coursework that provides knowledge for success in the vocational training and/or for employment.
Policy The training received at these schools must provide the individual with the occupational knowledge and skills necessary for employment directly upon completion of the program. Training received at trade, business and other schools should also prepare an individual to take appropriate exams/licensure tests. Before beginning the training course, the individual must possess the minimum skills and personal ability to complete the course requirements. Training must lead directly to the individua's employment goal consistent with his or her strengths, resources, priorities, concerns, abilities, capabilities, and informed choice. VESID will support the most cost-effective program including comparable programs at New York State public colleges and universities where the available courses and programs meet the training needs of the individual.
. Standards
General - VESID-sponsored individuals must meet the same standards for enrollment, admission, attendance, academic progress and completion as outlined by the school for all students.
Entrance Requirements - Waivers will not be allowed to reduce the minimum entrance requirements for students sponsored by VESID. If the school's entrance requirements include administration of aptitude tests, individuals sponsored by VESID are required to take and achieve satisfactory grades on such tests, with the schools providing reasonable accommodation, as appropriate.
Instructional Requirements - The individual must maintain the academic performance standards of the school, including remaining in good academic standing and finishing incomplete courses. VESID will generally allow sponsorship for up to 150% of expected duration to complete a program.
Books and Related Materials
VESID may provide required textbooks and related course materials, learning aids and other items needed to participate in a specific course or program. In addition, related materials may include provision of special equipment to facilitate the individual's participation in a regular class. VESID will not provide expendable supplies such as paper, pencils and notebooks, unless they are uniquely related and required for participation in a specific course, or required because of the limitations resulting from a disability.
VESID's maximum for books and related materials is $500 a year. Alternative funding sources and used books should be sought, where appropriate, to assure that consumers will have sufficient funding for books needed for training.
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Round Trip Transportation
VESID can authorize only up to two round trips per academic year for consumers who attend trade, business or other schools away from their primary residence. This transportation assistance can only be used to travel to and from the non-degree program the consumer is attending.
Determination of Economic Need
Tuition and related fees at trade, business, and other schools are subject to VESID's economic need policy.
Comparable Benefits Maximum efforts must be made to secure comparable benefits (e.g., TAP, Pell) available to a consumer before VESID funds can be used for non-degree training at trade, business and other schools. This maximum effort means that VESID staff should guide students to information about grants and eligibility requirements, assist the student in completing applications where necessary and work with the appropriate Financial Aid Officer to resolve funding problems. It also means that consumers must seek out and apply for all available benefits and inform VESID staff about awards and changes to awards throughout their VESID sponsorship.
Comparable benefits must be secured for all required services including economic need and non-economic need services, such as special transportation, attendant care and other support services.
TAP may be available to eligible individuals enrolled in programs of at least 1,440 instructional hours duration that are offered at private business schools registered under Part 126 of the Regulations of the Commissioner.
Pell may also be available to eligible individuals enrolled in programs that are accredited by the: Association of Independent Colleges and Schools; National Association of Trade and Technical Schools; Accrediting Commission of Career Schools and Colleges of Technology; and Accrediting Council for Continuing Education and Training and licensed by SED.
If a consumer is in default of a student loan, financial aid including Pell and TAP will not be available to the consumer. VESID is prohibited from paying for any training or related services for a course of instruction at trade, business or other schools that receive TAP and Pell for an individual who owes a refund on a grant or is in default of a student loan.
Payment Program tuition and fees will be paid in accordance with published rates as established in enrollment agreements, catalogues or brochures, or at a program rate negotiated with VESID. Necessary tools, books, uniforms and supplies will be provided at the lowest possible cost; be itemized separately; and not be included in tuition costs. VESID reserves the right to purchase any or all of these items from other vendors if it is deemed cost effective.
Refund Policy
For programs regulated by the State Education Department (SED), such as Part 126 schools, the refund policy will be determined by the methodology established by SED through enrollment agreements or other similar documents. For programs not licensed by SED, the guidelines for consumer withdrawal, dismissal or interruption, and refunds should be clearly established prior to authorization.
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